Publishing is Seeking a Part Time Short Fiction Coordinator (Contract)

Position Description: The short fiction coordinator will work with’s Publisher and a Macmillan Digital Product Manager to manage the production of original short stories and novelettes. They will also coordinate the production of the short fiction newsletter, a bimonthly compilation of short fiction. A part-time, in-house commitment of about 20 hours a week, this is primarily a managing editorial position that will involve coordinating between both in-house and consulting editors and website production to manage the schedules of both art and text assets. An ideal candidate will have exceptional attention to detail, superb follow-through, excellent email communication skills, and take joy in managing systems and wrangling assets. Experience with the Google Business Suite preferred. Experience with WordPress a bonus. This position will be an employee of Headway Workforce Solutions. Candidates must be available to work on-site in New York City.


  • Work with in-house and consulting editors at and Tom Doherty Associates in coordinating the submission and acquisition of original science fiction and fantasy short fiction alongside select reprints.
  • Generate, manage, and follow up on contracts and payments for short fiction
  • Manage schedules for both art and text, coordinating with acquiring editors,’s Creative Director, and a Digital Product Manager in ensuring that short stories are contracted, copy-edited, illustrated, and published both online and to retailers in a timely fashion
  • Work with Digital Product Manager in updating and maintaining a weekly status grid of short fiction production
  • Compile and create’s bimonthly short fiction newsletter, which offers a download of two months’ worth of short stories to subscribers
  • Promote short fiction on social media
  • Assisting Publisher in coordinating ad hoc digital production projects as needed

How to Apply: Send resume and cover letter to ruoxi [dot] chen [at] with the subject line: “Short Fiction Coordinator Candidate”


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